POST: Emergency Non-Staff – (2202302)
Purpose of position
As administrative assistant at the hub office office, the incumbent will coordinate the administrative support in the field office and ensure adequate support for Managers and staff fully assume their responsibilities in the GSM environment.
Organization context
The incumbent work on the basisbof general instruction, own experience and precedents, following WHO or admin specific procedures and practices rule and regulations to ensure smooth work flow.
Duties and responsibilities
- Assist to provide proper control of the supporting documents for payments and financial reports compilation of returns.
- Facilitate with follow up with direction financing corporation (DFC) Return due form the regional health bureau.
- Facilitate processing of financial transaction and follow liquidation as appropriate.
- Assist with coordination of procurement of goods and services for regional office in liaison with central logistics units
- Draft correspondence on own initiative or based instruction
- Ensure proper administration of physical facilities and office arrangements for team members including office equipment.
- Provide admin support to team members including processing of correspondence.
- Assist in regional (Hub) office with logistical arrangements as necessary.
- Maintain database including contact information of count parts
- Provide administrative support to regional technical staff team, including arrangement of appointment.
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QUALIFICATION
- Completion of secondary school education or equivalent technical or commercial education
- Training in Accounting, administration and/ or in management field is desirable
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